GDS 21 provides state and local government councils with the authority to destroy source records once they have been rendered into a digital format in accordance with Section 23 (2) of the State Records 1997 (the Act).
GDS 21 (V4) expired on the 31 December 2018.
On 11 December 2018, the State Records Council approved GDS 21 (V5). It is effective from 11 December 2018 until 31 December 2028.
Two significant changes that were implemented in Version 5 are:
• no State Records authorisation is required for agency certification under GDS 21
• the disposal of permanent source documents created from 2005 is approved.
Agencies must continue to ensure that all systems that manage official records meet the minimum requirements established through the standards issued by State Records and must retain a record indicating that the conditions of GDS 21 have been met.
Please contact State Records with any queries on firstname.lastname@example.org or 08 8204 8786.