Permanent records younger than 15 years OR still in administrative use
Government agencies and local councils are required to transfer permanent records to State Records' custody when the records are more than 15 years old and no longer required for administrative use. Records younger than 15 years, and those in current use will not be accepted for transfer unless there are exceptional circumstances. Please contact the Archival Services team for more information on what might qualify as an exceptional circumstance.
State Records has provided a Global Exemption, which allows agencies to store permanent records younger than 15 years OR still in administrative use, with Approved Service Providers (ASPs). This is an exemption to storage requirements established under the State Records Storage Approved Services Provider List (the Deed).
Agencies wishing to store records with ASPs which are older than 15 years and not in current use should request an exemption from State Records to enable this. Please complete the form below and submit it via email to firstname.lastname@example.org.
Agencies wishing to store records with ASPs which are unsentenced should request an exemption from State Records. Please complete the form below and submit it to email@example.com.