Storage

Records disposal encompasses the storage and eventual destruction of temporary value records as well as the storage and transfer to State Records of permanent value records.  A well-managed disposal program enables agencies to manage costs associated with storage.

Storage and Transfer of Permanent Value Records

Refer to the Collection Management Services information on transfer.

Storage of Temporary Value Records

Agencies are responsible for their own temporary value records.  State Records has established an Approved Servicer Providers List (ASPL) for the storage, retrieval and destruction of temporary value records.  The companies have entered into a Deed that establishes the legal framework for the provision of such services.

Service providers who have been approved are:

Iron Mountain
Contact name: Emma Dalitz
Account Manager SA
Telephone: (08) 8400 4520
Mobile: 0417 869 647
Telephone: 1300 134 679 (Service Delivery Team)
E-mail: Emma.Dalitz@ironmountain.com
http://www.ironmtn.com.au

Grace Records Management
Contact name: Mark McPhee
Telephone: (08) 8405 5060
Mobile: 0417 813 307
Fax: (08) 8405 5091
https://www.graceinfo.com.au

DataBank Technologies TIMG (Archive Security)
Contact name: Maurice Hewson
Telephone: (08) 8416 5606
Fax: 1300 669 140
Email: MHewson@timg.com
http://www.archivesecurity.com.au

ZircoData (formerly Iron Mountain Australia)
Contact name: Megan Hannigan
Key Account Manager
Telephone: 13 94 72
Telephone (Direct): (08) 8162 4804
Mobile: 0438 350 915
Email: megan.hannigan@zircoDATA.com.au
http://www.zircoDATA.com.au

For further information please contact Government Recordkeeping Services

Standards

Management and Storage of Temporary Value Records with an Approved Service Provider (ASP) V4.1 (PDF 119KB)

Guidelines

Management and Storage of Temporary Value Records with an Approved Service Provider (ASP) V5 (PDF 190KB)

Management and Storage of Temporary Value Records with an Approved Service Provider (ASP) - ASP List User Guide V5.1 (PDF 105KB)

Recordkeeping Advice Sheets

RK022 - Transferring Temporary Records to an Approved Service Provider (ASP) V3 (PDF 56KB)

RK035 - Onsite Storage of Temporary Value Records V2 (PDF 82KB)

 

Back to the top