Government Recordkeeping - An Introduction

Subject to the State Records Act 1997, every agency must ensure the official records in its custody are maintained in good order and condition. Agencies must also ensure that official records are managed and not destroyed without a determination made by State Records and approved by the State Records Council, unless there is specific legislation requiring it.

All agencies of the South Australian Government, both State and Local, are within the scope of the Act. It applies to all official records in any format.

State Records Act 1997 - An Introduction

The State Records Act 1997 (the Act) covers the requirements and responsibilities of State and Local Government in South Australia in the management of official records. This page provides some basic information to concerning Government's responsibilities and obligations under the Act.

The Act outlines the responsibilities of agencies to:

  • ensure that the official records in their custody are maintained in good order and condition
  • that official records are managed and not destroyed without a determination made by State Records and approved by the State Records Council, unless there is specific legislation requiring it.

State Records of South Australia is responsible for providing a governance and advisory role in the recordkeeping practices of state and local government agencies. The Act states:

'If the Manager [Director of State Records] is of the opinion that the records management practices of an agency are inadequate, the Manager [Director] must report the matter to the Minister.'

This responsibility led State Records to define what 'Adequate Records Management' means and in doing this State Records has developed the Adequate Records Management Framework.

The Framework is composed of a range of South Australian Government approved:

  • Standards
  • Guidelines, Policies and Toolkits
  • Recordkeeping Information Sheets.

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Records: Creation to Archive

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Recordkeeping Advice Sheets

RK046 - Introduction to the Adequate Records Management Standard V1 (PDF 59kb)

RK002 - Australian Standard AS ISO 15489: Records Management V2 (PDF 45kb)

Records Management Policy Register

Policy Register V3 (PDF 579KB)

Records Management Glossary

Glossary of Recordkeeping Terms V3 (PDF 494KB) 

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